Useful Tips

How to copy formula in excel with cell change


Suppose that we have such a simple table that calculates the amounts for each month in two cities, and then the total is converted into euros at the exchange rate from the yellow cell J2.

The problem is that if you copy the D2: D8 range with formulas somewhere to another place on the sheet, then Microsoft Excel will automatically correct the links in these formulas by moving them to a new place and stopping counting:

Objective: copy the range with the formulas so that the formulas do not change and remain the same, saving the calculation results.

Method 2. Temporary deactivation of formulas

To ensure that the formulas do not change during copying, it is necessary (temporarily) to make Excel stop treating them as formulas. This can be done by replacing the equal sign (=) with any other character that is not usually found in formulas, for example with a pound sign (#) or a pair of ampersands (&&) for copying time. For this:

  1. Select a range with formulas (in our example, D2: D8)
  2. Click Ctrl + H on the keyboard or tab Home - Find and Select - Replace (Home - Find & Select - Replace)

  • In the dialog that appears, enter what we are looking for and what we are replacing in Options do not forget to clarify Search Area - Formulas. Click Replace all .
  • Copy the resulting range with deactivated formulas to the right place:

  • Replace # on = back using the same window, returning functionality to formulas.
  • Method 3. Copying through Notepad

    This method is significantly faster and easier.

    Press shortcut Ctrl + ё or button Show formulas on the tab Formulas (Formulas - Show formulas) to enable the formula verification mode - in the cells, instead of the results, the formulas will be displayed according to which they are calculated:

    Copy our range of D2: D8 and paste it into the standard Notebook:

    Now select everything inserted (Ctrl + A), copy it to the clipboard again (Ctrl + C) and paste it onto the sheet in the place you need:

    It remains only to press the button Show Formulas to return Excel to normal mode.

    Note: this method sometimes crashes on complex tables with merged cells, but in the vast majority of cases it works fine.

    Method 4. Macro

    If you often have to do such copying of formulas without shifting links, then it makes sense to use a macro for this. Press shortcut Alt + F11 or button Visual basic on the tab Developer insert the new module through the menu Insert - Module and copy the text of such a macro there:

    You can use the button to run the macro. Macros on the tab Developer (Developer - Macros) or keyboard shortcut Alt + F8. After starting, the macro will ask you to select the range with the original formulas and the insertion range and make an exact copy of the formulas automatically:

    How to copy exact formula in Excel

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    How to copy a formula in Excel?

    The simplicity of this question is actually misleading. There are several ways to copy the formula into Excel, but there are pitfalls that can confuse your calculations. By tradition, I share my experience inside the article.

    Let's look at examples of popular methods for copying formulas, their pros and cons.

    If you need to refer to one cell and it should not move when copying formulas (so that the addresses of the cells do not change), read the article about absolute and relative links.

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    The most popular way to copy. Autofill

    Write the formula in cell C2. Description of the function IF can be read here.

    It is clear that for each branch we will not write a separate formula. How to quickly renew a formula?

    If you point to the border of the cell in the lower right corner, a cross appears. If you double-click, the formulas are automatically filled to the end of the range (to line 12). Read more about this here.

    Important notice. This method only works if the data in the adjacent column, left or right, is not interrupted. Those. if there is no data in line 9, then the range will be filled only up to line 8. If you have a huge table you need to be careful and check autocomplete!

    Copying a formula with a simple paste and a special paste

    Of course, no one canceled copying data in standard ways:

    1. Selected data - Right-click - Copy. Choose a place to copy - Right-click - Paste
    2. Selected data - Ctrl + C. Choose a place to copy - Ctrl + V.

    But with such copying, the design of the cells is also transferred - the fill color, font, etc. If you need to transfer only the formula to another cell, use the special insert.

    Select the Copy data - Select the place where to copy - right-click - in the menu that opens, select Paste Special - put a tick in the window “formulas” (shown in the figure at the beginning of the article).

    Copy formulas from another book

    You need to be careful when copying formulas from another book, because with this copying, the name of the book to which you refer is also added to the formula.

    In this case, Copying formulas. Xlsx is the name of the file, square brackets separate it from other parts of the link. To remove a file name from a formula (i.e. make formulas for this book only). Take the opportunity to Find and Replace. I draw your attention to the fact that the phrase [Copying formulas.xlsx] needs to be replaced

    Remember to also change the name of the sheet, if necessary.

    How to copy formulas as text

    There is one interesting way how to copy a formula in Excel as text. Replace = in the formulas with another character, for example, with /, the formulas will turn into plain text. Again, this can be done with the Find and Replace tool.

    It turns out like this:

    Now the data from column C can be copied to any book or sheet, and then replaced / back with =. Formulas moved!

    By the way, to see the formulas written in cells, there is a special function - view formulas. Go to the Formulas menu on the toolbar - section Formula Dependencies - Show Formulas button.